Day of Wedding Coordinator

The day of your wedding can be very stressful. You want to make sure that everyone has a good time and that everything runs smoothly. Handling everything that needs to be orchestrated on the big day can be difficult, which is where the services of a day-of-wedding coordinator can be beneficial. These coordinators help to reduce stress on the wedding party by managing the wedding day activities. The coordinator makes sure that everyone is where they should be and keeps the wedding on schedule and running smoothly. Unlike a wedding planner, who is in charge of all decisions and activities throughout the wedding-planning process, a day-of-wedding coordinator focuses only on wedding day assistance.

 

Preparation

Prior to the day of the wedding, the coordinator meets with the bride and groom to understand their preferences and the plans for the wedding day that have already been made. The coordinator then works with the wedding planner, or bride and groom, to build a wedding day schedule, creating a list of everyone involved in the wedding and what their roles are, such as the best man and bridesmaids. The bride and groom also supply coordinator with the names and contact information for all of the vendors and list what services are being provided.

 

Before the Wedding

There are a lot of things to oversee and questions to be answered on the day of your wedding. The day-of-wedding coordinator handles all of these concerns and makes sure that everything is done on time, starting with the items that must be in place prior to the wedding ceremony. When it comes to decorations, cake, flowers, dj, photographer, videographer, photobook, catering, bartender and seating, the coordinator schedules vendors to come in and set up before the wedding. Then he or she assures that all previous arrangements are organized according to the couple’s wishes.

 

During the Ceremony

During the ceremony, the day-of-wedding coordinator makes sure that all elements of the service proceed exactly as planned. The coordinator makes sure that the guests are seated correctly and in a timely fashion, that members of the wedding party are directed to their places and entrances are timed with the music. He or she also confirms that the correct music is played on cue, that all props, such as unity candles, are in the proper place and that the ceremony progresses as scheduled.

 

Reception

Once the ceremony is completed, the day-of-wedding coordinator directs guests to the location of the reception and makes sure that the caterer and other vendors serve the guests their drinks and food on time. In the event that gifts are brought to the reception, the coordinator arranges for the proper placement of them. Final duties may include directing the couple through a grand entrance, first dances, managing dinner, cake cutting, toasts, other special dances, bouquet toss, garter toss, any games and grand exit.